There are three modules in the application: Test (and Template), Student, and Question. Each module has one main page, or list, of records... with the exception that the Test module has a separate list for Templates. To get more information about a specific record, there is a Zoom button the the left of every record that takes you to a screen with detailed information and basic editing.
If needed, there are additional links to other screens, such as Edit or Grading.
At the bottom of each of the main screens, there are buttons with functions such as Show All, Find, or other module specific features.
In addition to the flow shown in the diagram, there are some shortcuts to move between screens that are frequently used together.
Create Students (OK, really student accounts...)
From the Student Module main screen click the "New" button. This will bring you to the "Zoom" screen where you can add information as needed: Name, Supervisor, ID, etc.
When you are done, you can return to the Student List with the List button at the top right.
Students are given tests through the Test Module
What are the different types of questions?
In each of the question types, there are several shared fields
For each type of question, there are also other information needed:
Multiple Choice: A place for four possible answers. The correct answer is marked on the left. Multiple Choice Questions are graded automatically.
True / False: Just like a Multiple Choice Question, but with only two possible answers. The default answers are "True" and "False", but these can be changed if desired. True / False Questions are graded automatically.
Short Answer: Short answer questions have a place to put up to five possible key words. You can set it so that a student must get any number of those key words to get the answer correct. Additionally, you can set if the student earns points based on each key word they use (Treat as Separate Questions), or if they need to get the full set of key words to get any points (all or nothing).If the question is treated like separate questions, each correct response will earn the student the number of points allocated to the question.
Short Answer questions are not automatically graded, though the application does suggest points based on the number of key words guessed. This is to make sure that a student is given a fair grading - it is almost impossible to guess at every possible word a student may use, and they might use words incorrectly, so still not have earned the points. It is your job as a trainer to make that determination.
Create Questions (MC, T/F, Short Answer); including adding pictures
From the Question Module main screen click the "New" button. This will bring you to the "Edit" screen where you can add information as needed: Type, Category, Question, etc. There is a field to the right of the question text. Use this field to paste in pictures or other multimedia documents.
When you are done, you can return to the Question List with the List button at the top right.
Questions are put on tests through the Test Module
Create / Edit a Template (including sort questions)
From the Test Module main screen click the "Templates / Settings" button on the bottom. This will bring you to the "Template List" screen. From the Template List, click the "New" button. This will bring you to the Edit Template screen. From here you will be asked to give your template a unique name.
From here you can add questions to your template (questions should be created before you create a template).
To add questions to a template, select the Topic or Topics you want to be able to choose from (upper right). The top lost on the screen shows those questions that are available. The bottom list shows the questions actually in the Template. The "Use" and "Don't Use" buttons add and remove questions from a Template (they do not delete questions).
Tip: You can see any question from either list by clicking on it. The full text of the question will appear on the bottom of the screen.
There are also Zoom buttons on the right hand side that allow you to see more questions than can fit on the list, and give you a couple other capabilities. The Zoom for the Question Bank List also gives you access to being able to view all the details of the question and even edit it. Be aware that if a question is edited, those edits are reflected on every test with that question.
The Zoom for the list of questions in the template also allows you to sort the order of the questions. You can manually add numbers to the Sort column, or just click the "+" button on each question in the order you want it to show up (or a combination of both).
When you are done, you can return to the Template List with the List button at the top right.
How to create tests from a template
From either the Template Zoom or Template Edit screen click "Create Tests". This will bring open a screen that will give you the option to set the number of tests to create and the name of the tests (by default the Template name). It also gives you the option to have the students be immediately eligible to take the test or not (this default can also be set in the setting screen accessible from the Template list). Once those settings are determined, press the "Continue" button. This will bring you to a test assignment screen.
On the test assignment screen you can assign a student to each test that was just created, or you can leave tests unassigned for now. On the far right of each row there will be an indicator if the student has a test with the same name. It is recommended that no student be given multiple tests with the same name. NOTE: the duplicate indicator will always show until you click off of a student row.
Before a test can be taken, it must be assigned to a student. You also have the option to set the name and eligibility on a test-by-test basis. Once tests have been fully assigned, press the "Continue" button. This will bring you to the Test list with just the new tests selected.
If you want to see all tests, click the "Show All" button at the bottom of the screen.
How to set timed tests
There is a global setting to determine if tests are timed or not. To view or change this setting go to the Settings button in the Template List.
If tests are set to be timed, the time a student has is set in the Test Zoom screen. The test will not be stopped until the time has passed AND the student tries to move to another question. At that point, the student is informed that the test is over. There is also an indicator on the screen telling the student how long they have to take the test.
How set student to be eligible or not eligible to take a test
For each test there is a check box marked "Eligible". If marked, a student can take a test. If not marked, a student will not be able to. You can turn this off or on from many places: when you create tests, in the test list, or in the Student Zoom screen.
How students take a test
Once a test has been created from a template, assigned to a student, and marked as "Eligible" (if needed), a student is ready to take the test. To do so, the trainer must quit out of the application and let the student start the test through the "Student" application.
You can also as a trainer go directly into a test by shift-clicking on the "Zoom." button in the Test List. WARNING: You are still logged on as a trainer and therefore the student may be able to "hack" out of the test and see information they should not.
See the student FAQ section below for details of how a student logs in (if needed) and takes a test.
How grade a test (MC, T/F, Short Answer)
From the Test List you can see if a test is waiting to be graded: it will be marked either as "Ungraded" or "UNGRADED" and will be at the top of the list. The only difference between "Ungraded" and "UNGRADED" is that "UNGRADED" indicates that not all questions have been answered. In both cases, however, the student has finished the test, either by pushing the "done" button or by running out of time. A student must answer at least one question to have a test be marked either "Ungraded" or "UNGRADED". Ungraded tests are generally listed at the top of the Test List to make them easier to find. If a student does not answer any questions, the test will be marked "Not Eligible". For any test that needs to be graded, press the "Grade" button. This will bring you to the grading screen.
The grading screen will show you the question, the correct answer, and the answer the student selected or typed. Under the question text, there is also a field to show you any notes written about the question. Click once on the notes field to see the complete text of the note.
For Multiple Choice and True / False questions, a point will already be assigned to the question. Short Answer questions, on the other hand, need to be viewed by a grader and a point value assigned. The application does make this as easy as possible by providing a guess as to the correct number of points and placing all Short Answer questions at the top of the list. There is also an "Accept" button to accept the computer's guess as to the appropriate number of points. There is also an "Accept Others" button at the top of the question list to allow you to accept all remaining guesses. You will be also given a chance to "Accept Others" if you click the "Done" button with one or more questions still unanswered. A test is only marked as "Passed" or "Not Passed" when all questions have been assigned a point value.
What do different Test Status's mean
Test has been completed by a student (all questions have been answered). The test has not been graded.
Test has been completed by a student (but all questions have NOT been answered). The student may have chosen to not complete the test or run out of time. The test has not been graded.
The test has been graded and the student's score is equal to or greater than the percent needed to pass.
The test has been graded and the student's score is less than the percent needed to pass.
The student can take the test. The test is in the standard format of no questions having been answered.
The student can take the test. Some questions have already been answered. This can happen if a student has previously attempted the test, and a trainer wants to let a student continue the test at a later date (by rechecking the "eligible" check box).
A student is not eligible to take a test, and it has not been graded.
The test is not assigned to any student
How to re-assign tests
In general you should not have to re-assign a test from one student to another. When a test is created from a template should be assigned. There may be times when you create several unassigned tests for later assignment (re-assign from "unassigned" to a student) or have students change classes or otherwise need to re-assign a test.
To re-assign a test, go to the Test Zoom screen. From there you should see a menu next to the student's name. From here it is a simple matter of selecting a new name from the list.
WARNING: there is nothing in the application to prevent you from re-assigning a test that is already completed. There are few times if any when you would want to give one student's grades to another student.
How change Trainer Password
It is a good idea to change the Trainer password on a regular basis to ensure that no student gains access to the Trainer modules. From the Test List click the "Templates / Settings" button. This should take you to the Template List. To change the Trainer password, click the "Settings" button on the Template List. Click the "Change PW" button on the lower right of the settings screen.
A warning will appear that you need to enter the new changes four separate times.
WARNING: it is important that you follow through and change the password all four times AND USE THE SAME PASSWORD. Perhaps one day FileMaker will give me way to avoid this.
Select (or Find) specific Students, Tests, or Questions
From the Student, Test, or Question List click the "Find" button. You can then manually type or select criteria from the pull down menus. Click the "Find" button again and the search will be activated. Click the "Show All" button to view all records.
View old find criteria
Shift-Click on the "Find" button
Create an "or" search
When in "Find" mode, shift-click the "Find" button to get an additional row to enter criteria
For more complex searches
Each module list has a "Mark" field. You can clear all the Marks, then do a search and Mark each record in the set. Do another search and Mark the new set. You can then search for Marked records. By using the "Mark" checkbox you can create very powerful searches.
How change one student's password
There are times when a student will forget a password. A trainer can force a new password. From the Student Zoom screen simply type in the new password in the password field.
How to work with student passwords
You may want to set a whole set of students passwords at the same time. You can set them all the the same password, or you can set them to be the students first Initial and last name (FLast). First select and find all students you want to change the password for. From the Student List click the "Reset Passwords" button. This will give you the option to reset based on FLast or a variable password; there is a field to enter the new password. If this field is left blank, the variable password will remove passwords from the selected students. WARNING: All students in the found set will be effected. If you are not certain who is in the found set, click cancel and return to the Student List
There is also a check box to set whether students require passwords at all. If not checked, students will never be asked for a password. This same setting can be found in the Settings available from the Template List screen.
If a student does not remember their password, you can also use an override password that will allow a trainer to get into any students account. From the Test List click the "Templates / Settings" button. From the Templates List click the "Settings" button. There is a field here to set the override password. If the override password is set to be blank there will be no override password.
Sort List Views
* Click the column heading or the sort button... ?
How to run Reports
* Reports buttons...
How use multiple databases and why
* If do not want to be networked. Make tests. Copy application. Run elsewhere. Export. Import into original.
How set if students can export results. Why do it?
* Trainer always can export as many as they want. Student can also be set to export their disk to floppy if needed.